- If adding a completely new directory entry from scratch, please type
entry (no handwritten) and submit using the instructions below.
- If editing/updating an existing entry, please print out the current
entry, mark up any changes and submit request using the instructions below.
When marking up entries, please use a single line to cross out material to be
deleted, and print or type legibly for additions/changes.
- Please do not use abbreviations.
- To remove an entry completely (e.g. if a department or office is no
longer at the UofO), draw a single diagonal line through the listing and write
"Delete" on the page.
- Send your changes to us via one of:
- email to telecom@ithelp.uoregon.edu
(please scan your revision document and attach to the email)
- Campus Mail, please send the printed copy to:
NTS, Rainier Building
Attn: Directory Changes.
- fax to 6-5845, please write "Directory Changes" on the page.
|
| The staff listings
come from the Banner HRIS system and include information for faculty
members, classified employees, officers of administration, graduate
teaching fellows, emeriti, and courtesy appointments for Fall term.
Please follow the instructions listed below based on the type of
changes you are requesting.
Note: We urge departments to make careful review for any
staff listing errors prior to the fall printing of the telephone
directory and encourage updates during the year as information
changes.
|
- Changes & additions to campus/work addresses and
campus phone number: Print out the web page containing your staff
listings, make corrections to that printout and submit to Telecommunication Services either in campus mail or by faxing to
6-5845. For simple changes, send e-mail to telecom@ithelp.uoregon.edu. Employees may
also update their campus phone number and preferred e-mail address
via DuckWeb.
- Email address: The directory automatically includes
the UO (uoregon.edu) email address for each employee. No other email
addresses can be listed.
- Legal name: A photocopy of the social security card
is required for legal name changes. Employees may submit a Legal Name
Change Form (NCF)
to the Payroll Office with an attached photocopy of their social
security card.
- Preferred first name (Nickname): Employees who wish
to use a nickname for the printed staff directory listing may submit
a Notification of Preferred First Name Form( PFN) to the
Payroll Office.
Note: the on-line directory lists both the nickname and legal
first name of employees; the printed directory replaces the legal
first name with the nickname.
- Job Title: Submit a Payroll Request Form (PRF) or a Unpaid
Appointment Form (UAF)
to the appropriate to the appropriate office: Graduate School, Office
of Human Resources, or Unclassified Personnel Services for all
official title changes. If the title is misspelled due to a data
entry error, contact the Payroll Office.
| Update Categories |
Route to: |
Type of Communication |
| Campus Address/Phone |
Telecom Services |
see above: fax, email or campus mail |
| Legal Name |
Payroll Office |
NCF
(with SSN Card) |
| Job Title Changes |
Grad School, HR, or UPS |
PRF /
UAF |
| Misspelled Titles |
Payroll Office |
Call 6-3151 |
| Preferred First Name (Nickname) |
Payroll Office |
PFN |
Assistance: For questions or help with unusual
situations, please telephone or email Telecom Services at
6-3198 or telecom@ithelp.uoregon.edu.
Adding and Deleting names from the Directory: Faculty,
officers of administration, graduate teaching fellows, and classified
staff will automatically be added to the directory with the processing
of the standard hire documents. Names will be removed from the
directory upon termination or retirement from the University.
For courtesy, emeritus, retired, and associate appointments, please
refer to the Unpaid
Appointment Section of the Banner Guide . You will need to process an
Unpaid Appointment Form (UAF) to
establish and terminate the unpaid appointment record. |