To make changes to your department or staff listings in the printed telephone directory, follow these steps:
  1. Find the directory listings your department is responsible for updating and print them out. To find some of your departmental listings, you may need to use a generic search word, such as "laboratory" or "center".
  2. Review your department and staff listings and request any changes following the instructions listed below.
  3. Deadline for submission to Telecom this Fall: October 30, 2009. The directory information will be pulled from Banner on November 7th.
Enter a keyword or a few letters of your department's current directory listing in the box below, and then press Search. The Search is not case sensitive.
Search for:

Department Listings
  • Type new entries on a separate page.
  • Don't use abbreviations.
  • Make legible hand-printed changes in red ink
  • If a department or office is no longer at the UofO, draw a single line through the listing.
  • Using Campus Mail, please send the printed copy to: Telecommunications Services, Rainier Building - Attn: Directory Changes.

Staff Listings
The staff listings come from the Banner HRIS system and include information for faculty members, classified employees, officers of administration, graduate teaching fellows, emeriti, and courtesy appointments for Fall term. Please follow the instructions listed below based on the type of changes you are requesting.

Note: We urge departments to make careful review for any staff listing errors prior to the fall printing of the telephone directory and encourage updates during the year as information changes.
  • Changes & additions to campus/work addresses and campus phone number: Print out the web page containing your staff listings, make corrections to that printout and submit to Telecommunication Services either in campus mail or by faxing to 6-5845. For simple changes, send e-mail to telecom@ithelp.uoregon.edu. Employees may also update their campus phone number and preferred e-mail address via DuckWeb.
  • Email address: The directory automatically includes the UO (uoregon.edu) email address for each employee. No other email addresses can be listed.
  • Legal name: A photocopy of the social security card is required for legal name changes. Employees may submit a Legal Name Change Form (NCF) to the Payroll Office with an attached photocopy of their social security card.
  • Preferred first name (Nickname): Employees who wish to use a nickname for the printed staff directory listing may submit a Notification of Preferred First Name Form( PFN) to the Payroll Office.
    Note: the on-line directory lists both the nickname and legal first name of employees; the printed directory replaces the legal first name with the nickname.
  • Job Title: Submit a Payroll Request Form (PRF) or a Unpaid Appointment Form (UAF) to the appropriate to the appropriate office: Graduate School, Office of Human Resources, or Unclassified Personnel Services for all official title changes. If the title is misspelled due to a data entry error, contact the Payroll Office.
Update Categories Route to: Type of Communication
Campus Address/Phone Telecom Services Web Roster or Email
Legal Name Payroll Office NCF (with SSN Card)
Job Title Changes Grad School, HR, or UPS PRF / UAF
Misspelled Titles Payroll Office email to Keri Bartow
Preferred First Name (Nickname) Payroll Office PFN

Assistance: For questions or help with unusual situations, please telephone or email the following individuals:

Telecommunications Services 346-3198 telecom@ithelp.uoregon.edu
Keri Bartow, Payroll Office 6-1101 kbartow1.uoregon.edu
Judy Duff, Payroll Office 6-1104 judyduff@uoregon.edu

Adding and Deleting names from the Directory: Faculty, officers of administration, graduate teaching fellows, and classified staff will automatically be added to the directory with the processing of the standard hire documents. Names will be removed from the directory upon termination or retirement from the University.

For courtesy, emeritus, retired, and associate appointments, please refer to the Unpaid Appointment Section of the Banner Guide . You will need to process an Unpaid Appointment Form (UAF) to establish and terminate the unpaid appointment record.